Restaurant Management: What Every New Manager Needs to Know

First Published: 9 Feb 2023 

How To Manage a Restaurant Business Successfully


As a new restaurant manager, it is important to understand the basics of restaurant management to ensure the success of your establishment. From employee scheduling and inventory management to marketing, advertising, and customer service, there are many aspects of restaurant management to consider when running a restaurant.


In this article, we will cover key areas of restaurant management that every new manager should know to succeed in the competitive world of food service.


We’ll take a closer look at some of the key aspects of restaurant management that every new manager should know. We’ll discuss everything from creating a budget and managing your staff to developing a marketing plan and keeping your customers happy.


How To Manage a Restaurant Business Successfully


Building and Managing a Strong Team

Building and managing a strong team is one of the most important aspects of restaurant management. This includes hiring the right staff, providing training and support, and setting clear expectations and goals.


To ensure that you have a team of dedicated and skilled employees, it’s important to conduct thorough interviews and background checks. Look for candidates with experience in the restaurant industry and a positive attitude. Once you have a team in place, provide regular training on food safety, customer service, and proper food handling techniques.


Regular communication and feedback are also crucial for building a strong team. Schedule regular meetings with your staff to discuss performance, address issues, and provide encouragement and recognition for a job well done.


Managing Inventory and Finances

Another key responsibility of a restaurant manager is managing inventory and finances. This includes keeping track of food and supply costs, monitoring sales and expenses, and creating a budget.


To effectively manage inventory, it’s important to conduct regular inventory checks and track the usage of items. This will help you identify which items are selling well and which may need to be adjusted or removed from the menu. When ordering new supplies, be sure to compare prices and look for deals to keep costs low.


Managing finances is also crucial for the success of your restaurant. This includes monitoring sales and expenses, creating a budget, and making strategic decisions to increase revenue.


Employee Scheduling


Employee Scheduling: A Vital Component of Restaurant Management

One of the most important aspects of restaurant management is employee scheduling. This includes everything from determining how many employees you’ll need to staff your restaurant during peak hours to creating a schedule that ensures all your employees are properly trained and ready to serve your customers.


Creating a schedule for your employees is an important task that should be done carefully. Not only does it need to consider the availability, skills, and experience of your employees, but it also needs to consider your customers’ needs.


When creating a schedule, it’s important to consider many factors, including the size of your restaurant, the number of tables you have, and the number of customers you expect to serve during peak hours. Also, the volume of business at different times of the day, the number of staff members required for each shift, the availability of staff members, and their skills and experience.


One strategy for creating an effective employee schedule is to use scheduling software. This type of software allows you to input employee availability, skills, and experience easily and then generates a schedule that considers all of these factors.


Additionally, scheduling software can help you keep track of employee hours, overtime, and vacation time, making it an essential tool for any restaurant manager.


Inventory Management: Keeping Your Restaurant Running Smoothly


Inventory Management: Keeping Your Restaurant Running Smoothly

Another key aspect of restaurant management is inventory management. This includes everything from ordering supplies and keeping track of inventory levels to developing a system for managing food waste and keeping your kitchen running smoothly.


Managing your restaurant’s inventory includes keeping track of inventory levels and reducing food waste. It’s important to have a clear understanding of your restaurant’s menu and the ingredients that are used in each dish.


This will help you to make more accurate predictions about how much of each ingredient you’ll need to order, and will also help you to identify any areas where you may be wasting food.

Strategies for managing inventory include creating inventory systems, regularly monitoring inventory levels, and developing a process for monitoring food waste.


One strategy for reducing food waste is implementing a “first in, first out” (FIFO) system for storing and using ingredients. This ensures that older items are used before they expire, which can help reduce waste and save money.


Additionally, it is important to check inventory levels regularly and order items as needed to ensure that you have enough on hand to meet customer demand.


Marketing and Advertising: Reaching Your Target Audience


Marketing and Advertising: Reaching Your Target Audience

As a restaurant manager, having a solid understanding of marketing and advertising is important. This includes everything from developing a marketing plan and creating advertising materials to identifying target audiences and developing strategies for reaching them.


Marketing and advertising are essential to the success of any restaurant. To reach your target audience and attract new customers, you need to have a solid marketing plan in place.


Factors to consider when creating a marketing plan include identifying your target audience, determining the most effective marketing channels for reaching them and creating a budget for your marketing efforts.


Additional things to consider include your restaurant’s location, the type of cuisine you serve, and the resources you have available for marketing and advertising.


One strategy for reaching your target audience is to utilise social media platforms such as Facebook and Instagram. These platforms can be used to post updates on menu items, upcoming events, and special promotions.


Additionally, it is important to consider online directories such as Yelp and TripAdvisor, where customers can leave reviews and rate your establishment.


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Customer Service: Keeping Your Customers Happy

Customer service is one of the most important aspects of restaurant management. This includes everything from ensuring that your customers are greeted warmly and treated with respect when dealing with difficult customers and resolving their complaints.


When it comes to customer service, it’s important to remember that your customers are the lifeblood of your restaurant. Without them, your business simply wouldn’t exist. As such, it’s important to do everything in your power to keep your customers happy and to resolve any issues that may arise in a timely and professional manner.

Providing excellent customer service is essential for the success of your restaurant. It is important to understand how to deal with difficult customers and resolve complaints professionally and efficiently.


Strategies for providing great customer service include training your staff on how to handle customer complaints, creating a system for dealing with difficult customers, and regularly surveying customers to gather feedback on their experiences.


One way to provide great customer service is to have a clear system in place for handling customer complaints. This can include having a designated staff member responsible for handling complaints and providing a feedback form for customers to fill out.


Additionally, it is important to regularly survey customers to gather feedback on their experiences and make improvements accordingly.


Mastering key areas of restaurant management are essential for the success of any new restaurant manager. By understanding employee scheduling, inventory management, marketing and advertising, and customer service, you can ensure that your establishment runs smoothly and is successful in the long term.


successful restaurant manager


What are the main skills of a successful restaurant manager?

The main skills of a successful restaurant manager include:


Leadership: The ability to lead and motivate a team, delegate responsibilities, and make difficult decisions.


Customer Service: The ability to provide excellent service to customers and handle complaints effectively.


Communication: Strong verbal and written communication skills to interact with customers, employees, and vendors.


Organizational: The ability to manage and prioritize multiple tasks and responsibilities and to maintain a clean and organized work environment.


Financial: The ability to manage budgets, understand financial reports, and make decisions that positively impact the bottom line.

Marketing: The ability to market and promote the restaurant, increase sales, and build a loyal customer base.


Food and Beverage Knowledge: The ability to understand and appreciate different types of food, wine, and other beverages and to make recommendations to customers.


Problem-solving: The ability to identify and resolve problems quickly and effectively.


Time management: the ability to balance and manage time effectively to meet deadlines and goals.


Adaptability: The ability to adapt and adjust to changing circumstances and unexpected situations.


Knowledge of the restaurant industry: The ability to stay up-to-date with industry trends, regulations, and best practices.


A successful restaurant manager should possess a combination of the above skills and the ability to apply them effectively to create a positive dining experience for customers and to run an efficient, profitable restaurant.


They should be able to lead and motivate a team to achieve high customer service standards and make difficult decisions while keeping an eye on the financial aspect of the business. They should have strong communication, organizational and problem-solving skills and the ability to adapt and stay up-to-date with industry trends.


Tasks And Strategies For Successful Restaurant Operations Management



Restaurant management is a challenging and rewarding field that requires a solid understanding of key aspects, including employee scheduling, inventory management, marketing and advertising, and customer service. By mastering these key areas, you’ll be well on your way to running a successful restaurant that your customers will love.


Frequently Asked Questions and Answers


What is the first thing you should do as a new manager?


As a new manager, you should first prioritise establishing open lines of communication with your team members, which means scheduling one-on-one meetings to get to know each individual’s strengths, goals, and concerns. Additionally, it’s essential to clearly communicate your expectations, objectives, and vision for the team. Setting a foundation of trust and understanding from the outset is crucial.


What is the first 30 days as a new manager?


In the first 30 days as a new manager, it’s crucial to focus on building relationships, understanding team dynamics, and familiarising yourself with the organisation’s culture and processes. This period is an opportunity to observe and listen actively, gather insights, and identify areas for improvement. Establishing credibility by demonstrating competence, integrity, and a willingness to learn is also essential.


What is the most important thing to know as a manager?


The most important thing to know as a restaurant manager is that your primary responsibility is to support and empower your team members to achieve their goals. It involves providing guidance, resources, and mentorship, removing obstacles and advocating for their needs. Additionally, understanding the importance of leading by example and embodying the values and principles you expect from your team is paramount.


What are the 10 qualities of a good manager?


The ten qualities of a good manager include:


  • Leadership: Ability to inspire and motivate others towards a common goal.
  • Communication: Effective listening and clear communication encourage collaboration.
  • Decisiveness: Making informed and timely decisions.
  • Adaptability: Being flexible and able to navigate change and uncertainty.
  • Accountability: Taking responsibility for your actions and the performance of your team.
  • Delegation: Trusting and empowering team members to take on responsibilities.
  • Conflict Resolution: Resolving conflicts and promoting a positive work environment.
  • Vision and Strategic Thinking: Having a clear vision and direction for the team.
  • Mentorship and Development: Investing in the growth and development of your team members.
  • Empathy and Integrity: Understanding and considering the perspectives and feelings of team members, integrity builds credibility and trustworthiness.


What are the essential communication skills for a manager?


Essential communication skills for a manager include active listening, clarity, empathy, feedback delivery, and conflict resolution. Active listening involves dedicating complete attention to the speaker and expressing comprehension through verbal and nonverbal signals. Clarity ensures that messages are conveyed accurately and comprehensively, minimising misunderstandings.


Empathy allows managers to connect with team members personally and understand their perspectives and feelings. Effective feedback delivery involves providing constructive criticism and recognition in a timely and respectful manner. Conflict resolution skills enable managers to address disputes and disagreements effectively, fostering a harmonious work environment.


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